The first code I wrote did use that system but it doesn't work very well as the body text gets shoved over to the right and the numbering and headings gets too spread out. Note that my code does not rely on the heading text being in different columns. use heading styles) or a flag or code in a hidden column. If another type of numbering system is desired (like 1.0, 1.1, 2.0, etc.) then another method of flagging the change of number must be used. If you don't want to check for heading text but rely on the number itself you could use: Therefore using the code I wrote that looks for the number of "."s in the number is valid. The legal numbering system such as Word would generate goes To put the requirements in context (say User or Functional) then an autonumbering system can be used. and should not be autonumbered as it must never change. Cells(1) = n1 - 1 & "." & n2 - 1 & "." & n3 'insert heading numberįirst of all to address the original question, if you are numbering requirements then the unique number should be something like R1, R2, etc. Cells(1) = n1 - 1 & "." & n2 'insert heading number Range(Cells(row, 1), Cells(row, 2)).Select If IsEmpty(Cells(row, 2)) Then 'check if heading cell is empty and if so delete number Summarizing the data in an organized and systematic way makes it easier to implement and interpret.'legal numbering updater by Robin Herrickĭim n1, n2, n3 As Integer 'legal numbering system to three places Microsoft Excel is used to analyze large amounts of data. The sequence can only be interrupted when you add, remove or delete a given range of data. If you do not see the fill handle, it might have been hidden. Drag the fill handle to auto-fill the numbers of rows that you want. Enter the following formula in the first cell that you want to number, =ROW (A1). To get the row numbering using the row function, this is what you should do:ġ. You can also use the row function to number rows in excel. It will also fill numbers in a row instantly, even if you have blank rows in between. Unlike fill handle, fill series would still work when you do not have anything on the spreadsheet. Note that the fill series will not work if you do not enter the stop value.ħ. Enter the Stop value, usually the last number of your data records. The trend of the Step value is always one. Click on "Columns" in the "Series in" option.Ħ. In the editing group, click on fill-drop down.ĥ. However, the fill series allows you to control the entry of numbers, and it is most useful when you are starting by entering the row numbers.Ģ. Using Fill Seriesįill handle is a fast way to number rows on Microsoft excel. Left-click while still holding drag the mouse. Also, you can drag the numbers to species level using the fill handle square. All the remaining cells will automatically fill until the end of your dataset.įill handle works by filling numbers till the last row of your data set. Double click fill handle square without removing the cursor on the plus icon.Ħ. Move your cursor near the square the cursor will change to a plus (+) icon.ĥ. You will notice a small square just at the bottom-right of what you selected.Ĥ. Select both cells A2 and A3 where you filled numbers 1 and 2.ģ. Suppose you have a given set of data these steps will guide you on using the fill handle.ġ.On your row or column, enter 1 in cell A2 and 2 in cell A3.Ģ. Usually, the fill handle identifies a pattern of numbers in a given row and automatically fills the entire row or column.
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